Status; Closed. Another successful assignment for Oakleigh Resourcing.

The Role: Corporate Governance (CG) Research Ethics Manager

Client: The Alan Turing Institute

Location: Hybrid working mix of office and home. London - offices NW1 (in the British Library building)

Package: £50k salary plus excellent benefits package (pension,private health incl. dental, 30 days annual leave plus statutory days, flexible working around core hours, 36 hour working week)

 

There has never been a more significant time to work in data science and AI. There is recognition of the importance of these technologies to our economic and social future: the so-called fourth industrial revolution. The technical challenge of keeping our data secure and private has grown in its urgency and importance. At the same time, voices from academia, industry, and government are coming together to debate how these technologies should be governed and managed. The Alan Turing Institute, as the UK’s national institute for data science and artificial intelligence, plays an important part in driving forward advances in these technologies in order to change the world for the better. The Institute is named in honour of Alan Turing, whose pioneering work in theoretical and applied mathematics, engineering and computing is considered to have laid the foundations for modern-day data science and artificial intelligence. The Institute’s goals are to undertake world-class research, apply its research to real-world problems, driving economic impact and societal good, lead the training of a new generation of scientists, and shape the public conversation around data and algorithms. After launching in 2015 with government funding from EPSRC and five founding universities, the Institute has grown an extensive network of university partners from across the UK and launched a number of major partnerships with industry, public and third sector. Today it is home to more than 500 researchers, a rapidly growing team of in house research software engineers and data scientists and a business team.

Background to the Role:

As the UK’s national data science and artificial intelligence research Institute and as a regulated charity incorporated in England and Wales, the Alan Turing Institute, as well as its subsidiaries, is expected to ensure that appropriate consideration is given to ethical matters relating to the research it undertakes and supports. The Turing’s approach to ethics takes account of principles of good governance, adherence to the Charity Governance Code and corporate charity risk management, practices in the higher education sector more generally, expectations of Trustees and stakeholders and the interlinking with other regulatory requirements as well as drawing upon the work of researchers at the Turing.

The Corporate Governance Team is a small friendly and supportive team which sits within the Office of the General Counsel and has the responsibility for providing the secretariat and corporate governance support services required for the Turing’s Research Ethics (“TREx”) processes in accordance with the Turing’s new Research Ethics Policy.

This role is the first Corporate Governance Research Ethics Manager at the Turing and is integral in implementing the Turing’s new Research Ethics Policy and associated processes and undertaking the secretariat function for all aspects of the TREx process on behalf of the Corporate Governance Team and the organisation supported where necessary by the Senior Governance Manager, the General Counsel/Company Secretary and the Chair of the Research Ethics Panel. In due course and depending on volume of work, this role may have line management responsibilities.

Role purpose:

This role is based at the British Library reporting through the Corporate Governance Team in the Office of the General Counsel. The purpose of the role will be to support the Turing in delivering the secretariat services required under the Turing’s new Research Ethics Policy. The role is needed to ensure there is sufficient qualified and skilled resource in the Governance Team to provide the high quality of service needed to support the Turing’s research ethics processes as well as horizon scan for further developments and improvements. The role will be expected to work with stakeholders across the organisation including Senior Management and researchers at a variety of levels across the Turing.

Duties and Areas of Responsibility:

• Advising the TREx Panel and reviewers on matters of corporate governance and the Charity Governance Code 2020.

• With the support of the Company Secretary and Senior Governance Manager to lead on the appointment and renewal processes for TREx reviewers and TREx panel members through open and transparent processes.

• Managing the administration of the TREx process, the TREx reviewers, and the TREx Panel ensuring they comply with the principles of the Charity Governance Code and best practice in line with other practices across the Corporate Governance function and the Turing’s Research Ethics Policy.

• To lead on the initial triaging of ethics submissions prior to them being considered by the reviewers and/or the TREx Panel, as set out in the TREx Framework.

• To facilitate the review of ethics submissions following the triage process, as set out in the TREx Framework.

• To maintain open communication with the individuals making the ethics submissions ensuring they are kept updated on the triage process and outcomes of the TREx Panel decisions.

• To manage the Conflicts of Interest, register to ensure that reviewers of ethical submissions cannot also be members of the TREx Panel considering the submission.

• To plan, arrange, and prepare TREx Panel meetings in close co-ordination with the Chair of TREx and the Senior Governance Manager.

• Providing clear and robust secretariat services including, but not limited to, forward planning agendas, disseminating submissions to the TREx reviewers, scheduling and preparing papers for the TREx Panel meetings, minuting the meetings and following up on actions. This includes the approval, sign-off and recording of minutes and the follow up and reporting of conditions applied by the TREx Panel on ethics submissions.

• Supporting on the drafting of reports of the outcomes of research ethics reviews supported by the Chair of the TREx Panel taking into account recommendations and conditions of approval.

• Liaising with colleagues across the Turing on ethics matters associated with research ethics such as work undertaken by the Turing’s Public Policy Programme and the TPS Programme amongst others.

• Leading on ensuring the Turing Research Ethics Policy is maintained, horizon scanning for developments in the area, and working on improving the ethics research review processes in consultation with other colleagues.

• Assisting the Chair of the Research Ethics Panel to produce an annual report to be represented by the Chair (or their deputy) to the Turing’s Audit & Risk Committee.

• With the support and agreement of the Chair of TREx to lead on various matters including but not limited to, the process for annual appraisal of TREx Panel members, annual review of the TREx Panel terms of reference, the onboarding of new reviewers or TREx Panel members, the annual report to the Audit & Risk Committee and support with reviews of the TREx Framework and data protection requirements.

• Support with ancillary ethics matters as and when required such as undertaking due diligence on internal research partners.

• Maintain records of the outcomes, conditions and recommendations of the reviewers and TREx Panel meetings in accordance with the Turing Data Protection Policy.

• Develop and deliver training to those involved in the TREx process including researchers more generally across the Turing and undertake additional outreach work.

• Undertake any other governance support activities as required by the Turing from time to time.

Please note that job descriptions cannot be exhaustive, and the postholder may be required to undertake other duties, which are broadly in line with the above key responsibilities. This job description is written at a specific time and is subject to changes as the demands of the Institute and the role develop.

Person Specification:

Skills and requirements: Post holders will be expected to demonstrate the following Essential (E) Desirable (D)

Education & Qualification: Undergraduate degree (E)

Knowledge & Experience:

Experience of the charity and higher education sector (E)

Experience of ethics processes particularly in research intensive organisations (E)

Some experience producing high quality training outputs and delivery. (E)

Experience of working with researchers and those at a senior level. (E)

Experience in recruitment of people. (D)

Previous experience of company secretarial, governance, or other administrative intensive work including organising and minuting senior level meetings. (D)

Experience of risk management and the management of corporate policies (D)

Knowledge of, and interest in, data and AI. (D) 

Experience of co-ordinating people across a previous organisation. (D)

Communication:

Excellent communication, negotiation and influencing skills at all levels (E)

Able to present complex information in an audience-appropriate format (E)

Able to exercise tact and sensitivity and challenge constructively (E)

Service Delivery:

Experience of making recommendations to contribute to service improvement (E)

Be aware of external factors impacting on workload and monitor resourcing requirements to continuously provide a quality service (E)

Ability to work autonomously or within teams to challenging deadlines (E)

Ability to manage time and prioritise tasks (E)

Liaison and Networking:

Experience in active collaboration and promotion of collaborative achievements (E)

Experience in networking within an organisation to share knowledge (E)

Planning and Organising:

Extensive experience of prioritising own workload effectively and working to deadlines (E)

Other requirements: 

Commitment to EDI principles and to the Organisation values (E)

Our Values

The Alan Turing Institute is committed to equality diversity and inclusion and to eliminating discrimination. All employees are expected to embrace, follow and promote our EDI Principles and our Values - Trust, Respect, Transparency, Inclusivity, Leadership, Integrity.

TERMS AND CONDITIONS: This full-time post is offered on a permanent basis. The annual salary is £50,000 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-workturing/employee-benefits

EQUALITY, DIVERSITY AND INCLUSION: The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy and maternity, religion or belief, sex and sexual orientation. We are committed to building a diverse community and would like our leadership teal to reflect this. We therefore welcome applications from the broadest spectrum of backgrounds. Reasonable adjustments to the interview process will be made for any candidates with a disability. Please note all offers of employment are subject to obtaining and retaining the right to work in the UK and satisfactory pre-employment security screening which includes a DBS Check. Full details on the pre-employment screening process can be requested from This email address is being protected from spambots. You need JavaScript enabled to view it.

To apply please email your CV and covering letter to our retained Consultant Elaine Rippon of Oakleigh Resourcing at This email address is being protected from spambots. You need JavaScript enabled to view it.  To chat about the role in more detail call Elaine on 01477 534491.